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 ROOM 43 EVENT SPACE ~ TERMS OF USE

Located in North Kenwood, ROOM43’s main event space features an impressive entrance that welcomes guests into an open and airy space. The intimate yet spacious historic features are both industrial and elegant, highlighted by exposed brick, heavy timber columns, and hardwood floors. It features a stunning lower level. The space makes the perfect backdrop for corporate events, retail pop-ups, holiday parties, weddings, rehearsal dinners, engagement parties, non-profit events, and many other celebrations. Bring your vision to life with customized catering and bar packages, personalized décor and furniture design, tailored seating layouts, and audio/ visual capabilities.

FINAL PAYMENT

The remaining Venue Agreement balance must be received two weeks prior to the event.  Failure to comply can result in cancellation of the event. 

 

 

VENUE ACCESS AND CLEANING 

Clients are responsible of leaving the Venue in a reasonable state of cleanliness. Including making sure all catering, musical, or other equipment has been cleaned and removed from the Venue.

 

We will allow two hours prior to the event for set up. All events must be fully vacated by the time stipulated within the Venue agreement.

VENUE RENTALS / EVENTS MUST END BY 

With no exceptions all suites must be cleared (including all event guest & cleanup) by 12am.  We recommend that Client end the event and start the cleanup process 1 hour prior to mandatory closing time.

 

It is the responsibility of the catering company or client to dispose of all garbage in dumpsters located outside of the venue if wait staff is not provide by Room 43. If decor, trash or any other items are left behind for any reason or if any guests are not in compliance with our "No outside Beverage Policy" the  $200 - $300 incidental deposit will not be refunded.

SPECIAL REQUESTS

All special requests must be discussed, added to the Venue Agreement and finalized two weeks prior to the event; including room layout, catering and bar requests. 

CATERING

Although we would love to offer our catering services to you at (Norman's Bistro Catering Menu ROOM43 allows the Client to arrange for their own licensed catering. However, there is a outside catering fee of $75 - $200 applied to venue agreement. 

BEVERAGES

No outside alcohol or non-alcoholic beverages of any kind are permitted on the premises including but not limited to water, soda, punch or iced tea etc. ROOM43 holds a liquor license and will provide all alcohol and non-alcohol beverages needs. Please refer to the Bar & Beverage Packages for pricing.

If any guests are not in compliance with our "No outside Beverage Policy" the  $200 - $300 incidental deposit will not be refunded.

SMOKING

Smoking is NOT permitted anywhere within the Venue.

PUBLIC LIABILITY

Norflo Holding Corporation has a current Public Liability Insurance policy, which will cover the value of $1,000,000.  

 

Please Note:

Client must to ensure that all vendors contracted for the event can furnish proof of Public Liability Insurance.

LOSS OR DAMAGES

ROOM43 will not assume or accept any responsibility for damage to or loss of personal items/merchandise, injuries or liabilities by Client, caterers or guests of the Client.  The Client is responsible for reimbursement of replacement costs for damage to any items or objects, within or affixed to the Venue that any guests of the Client breaks or damages belonging to ROOM43.  Lost and found items will be kept at ROOM43 for 7 days.

SECURITY

All events require 1 security guard per 100 guests at an additional rate of $40 per hour (4 hour minimum).

ROOM LAYOUTS

Suite A main level layout must include the use of 6 high boy tables w/chairs, 15 - 20 square tables and 4 pieces of lounge seating.

 

Suite A Lower level speak easy layout must include the use of 8 lounge seating sections, 5 bistro tables and 4 low bamboo style dining tables.  

 

Suite B layout must include the use of 6 high boys tables with chairs and 5 pieces of lounge seating.  

 

Note: In addition to layout items listed above the rooms will include 2 8ft tables for food. The client can also choose to add available 60" round table and square tables to the room layout at no extra cost. 

DELIVERIES AND SET-UP

All deliveries must be discussed with and pre-arranged through ROOM43, as well as all deliveries being kept to the day of the event unless prior arrangements have been made.

 

* Please deliver all packages to: 1039-1043 East 43rd Street, Chicago, IL. 60653.

UNFORESEEN CIRCUMSTANCES

In the event of ROOM43’s inability to comply with any of the provisions of this Venue Agreement by virtue of any interruption of electricity or gas supplies, equipment failure, disruptive acts of nature, other unforeseen contingency or accident, ROOM43 reserves the right to cancel any booking or refund any deposit, with no further liability to ROOM43 or their vendors.

MARKETING AND PROMOTIONS

The content of all printed materials relating to the event, including invitation copy, programs, promotional materials, press releases social media and radio advertisements must be submitted to ROOM43 for review and approval before being produced and advertised. 

 

FREQUENTLY ASKED QUESTIONS

What do I need to do to book the Venue?

Send an email to Pauline Hall at paulinehall@room43.com to move forward with booking the venue. 

Please Note:  

A 50% deposit is required in order to secure your desired date.

Can I bring in my own bartenders and/or alcohol?

NO.  ROOM43 holds a liquor license and will provide all alcohol and non-alcohol beverages.  

No outside bartender, alcohol or non-alcoholic beverages of any kind are permitted on the premises including but not limited to water, soda, punch or iced tea etc. (See Bar & Beverage Menu Selection Sheet for pricing).

Can I bring in my own Caterer?

Although we would love to offer our catering services to you at Normans Bistro Catering Menu ROOM43 allows the Client to arrange for their own licensed catering. However, there is a outside catering fee of $75 - $200 applied to venue agreement.

Can I put a hold on a date?

YES.  A 50% deposit of the Venue Rental and signed Venue Agreement is required in order to confirm an event date. 

What are the decoration limitations?

You are welcome to decorate the Venue to fit your needs with any decorations that can be removed without any harm to the Venue and no glitter or confetti. Nothing permanently attached to the Venue and all candles must be in votives.  Clients are responsible for all creative productions including any and all, decorations, linens, music/DJs, bar requests and catering.

What if I need to cancel the event, can I get a refund?

NO. All deposits are nonrefundable, relating to a breach of the Venue Agreement Conditions and nontransferable due to cancellation.  

 

Cancellation(s) must be requested within 30 days prior to the scheduled event date and can be rescheduled for an available date within 60 days of the cancellation date. 

Do I cleanup after an event?

Yes. It is the clients responsibility to dispose of all trash in the prvided dumpsters located outside of the venue if wait staff is not provide by Room 43. If decor, trash or any other items are left behind for any reason the  $200 - $300 incidental deposit will not be refunded. 

Do you have sound restrictions?

The personnel of ROOM43 have the right to monitor the volume of the music.